London Marathon charity place terms and conditions
2025 London Marathon for The Royal Parks charity
Sunday 27 April 2025
Key words in this document for reference:
The Event / Race Day = The London Marathon – Sunday 27 April 2025
The Charity = The Royal Parks / The Royal Parks charity
The Event Organisers = The London Marathon Events Ltd
Important Notice
The Royal Parks charity’s Challenge Events Team (challenges@royalparks.org.uk)
manages all runners who support and fundraise for The Royal Parks charity via the
London Marathon event. Your £2000 minimum sponsorship will go to The Royal Parks
charity to manage and protect London’s eight beautiful Royal Parks.
Agreement
If I am accepted for a charity place in the 2025 London Marathon, which is provided
to me by The Royal Parks charity, I agree that:
Safe email list & important phone number
1. I will ensure challenges@royalparks.org.uk and no-reply@londonmarathonevents.co.uk
are on my safe email list so I don’t miss any important sponsorship and race information
from The Royal Parks charity and the London Marathon event organisers, respectively.
Failure to do so may result in information going straight into my spam/junk folder.
2. I understand The Royal Parks charity may contact me about my sponsorship
and race day via email from challenges@royalparks.org.uk, or they may call
me, leave a voicemail or text me from 0300 061 2084 / 07970848018. I will
respond to The Royal Parks charity as soon as I’m able to. If The Royal Parks
charity do not hear back from me for a significant period of time after trying
to contact me several times, I acknowledge this can result in The Royal Parks
charity withdrawing my charity place from the event.
3. I understand I will receive Team Newsletters and Team Emails with fundraising
tips and information about the Event from The Royal Parks charity. I also
understand these are not marketing communications and they are sent to all
runners to support us in our London Marathon race journey.
Updates to this Terms & Conditions document
4. I agree to any updates made to this Terms & Conditions document after I
submit my application form and I understand The Royal Parks charity will
inform me of any updates.
Registration and participation
5. I will email challenges@royalparks.org.uk or call 0300 061 2084 for clarity
before submitting my 2025 London Marathon application form if any
information in this T&Cs document is not clear and / or if any information
regarding the Event or my sponsorship is not clear.
6. I understand the minimum sponsorship of £2000 (excluding Gift Aid &
Registration Fee) will go to The Royal Parks charity – it will not go to a different
charity. If I accidentally send the funds to a different charity, I will request for
the minimum sponsorship amount (from the total funds raised) to be
transferred to The Royal Parks charity.
7. I will be aged 17 years or over on the date of the Event.
8. I will pay a non-refundable registration fee of £75 to secure my place.
9. I understand to participate in the Event, I must complete all registration
instructions set out by The Royal Parks charity, including the Event Organiser’s
short online registration which will be sent to me by an automated web link.
Failure to complete all Event registration instructions by any applicable
deadline may mean I am unable to participate in the Event.
10. I understand The Royal Parks charity has the right to refuse registration or
application for a charity place in the Event without providing reasons for
doing so and at any time.
11. I acknowledge I cannot swap, sell or transfer my charity place in the Event or
allow anyone else to participate on my behalf or under my name.
12. Once I’ve chosen a running vest size and/or a personalised name for the vest,
I understand if The Royal Parks charity has already placed an order to their
supplier, I cannot request for another running vest in a different size, or a
different name personalised on it.
13. I will keep The Royal Parks informed of any changes to my contact details by
emailing challenges@royalparks.org.uk or calling 0300 061 2084.
14. I understand I will receive my running vest and information about race day
from The Royal Parks charity by or before 2nd week of April 2025.
15. I understand the London Marathon organisers wilI send me information about
how to obtain my race time, race bib & race pack by March 2025. If they
have not sent this information by March 2025, I will email The Royal Parks
charity via challenges@royalparks.org.uk.
Registration Fee, Minimum Sponsorship Target, Fundraising Page
Event Date: Sunday 27 April 2025
Minimum Sponsorship: £2000 (excl. Gift Aid & Reg Fee)
Registration Fee: £75 (Non-Refundable)
Registration Deadline: Thursday 6 March 2025
Sponsorship Deadline: Tuesday 3 June 2025 (6 weeks after race day)
16. Within 3 working days of being offered a charity place in the Event, I will:
a) pay the £75 registration fee (non-refundable) via the online payment link
sent to me by The Royal Parks charity.
b) set up a JustGiving page via the web link sent to me by The Royal Parks
charity. I will choose ‘The Royal Parks’ charity as my chosen charity for my
fundraising page and email my fundraising page web link to The Royal
Parks charity to challenges@royalparks.org.uk. If I am donating my
sponsorship (instead of fundraising), I will inform The Royal Parks charity by
emailing challenges@royalparks.org.uk.
c) complete my short online registration via the automated web link sent to
me by the Event Organisers (and check my junk/spam folder for this email)
17. I pledge to raise a minimum sponsorship of £2000 for The Royal Parks charity
(excluding Gift Aid and Registration Fee) through my participation in the
Event and understand it is the aim of this Event to raise as much above this
amount as possible.
18. I understand Matched Giving (e.g. from my employer) can be included in my
sponsorship amount to help me reach my minimum sponsorship. I will email
challenges@royalparks.org.uk for further information on how to send this to
The Royal Parks charity.
19. I pledge to fundraise/donate £500 (excluding Gift Aid & Registration Fee) of
my minimum sponsorship total to The Royal Parks by Tuesday 21 January 2025
to show my commitment to the charity place, failure to do so can result in The
Royal Parks charity withdrawing my charity place from the event.
20. If I join the Team on or after 1 December 2024, I pledge to fundraise/donate
£500 (excluding Gift Aid & Registration Fee) of my minimum sponsorship total
to The Royal Parks within 8 weeks of me paying registration fee; failure to do so
can result in The Royal Parks charity withdrawing my charity place from the event.
21. I will fundraise/donate at least 80% of my minimum sponsorship by race day
(Sunday 27 April 2025) and I will fundraise/donate 100% of my minimum
sponsorship by the sponsorship deadline date which is six weeks after race
day (Tuesday 3 June 2025). If I am donating my sponsorship, I understand I
can do donate the entire sponsorship together or in instalments by Tuesday 3
June 2025.
22. If I or my friends/family decide to donate part of my minimum sponsorship or
my entire minimum sponsorship (instead of fundraising), I will email
challenges@royalparks.org.uk for further information on how to send the
sponsorship / donation(s) to The Royal Parks charity.
23. If I have any cash fundraising or donations, I will email
challenges@royalparks.org.uk for further information on how to send this to
The Royal Parks charity.
24. I understand if I split my fundraising between The Royal Parks charity and
other charities on my fundraising page (or any other
donation/sponsorship/payment platforms), the portion of the split going to The
Royal Parks charity must be a minimum sponsorship of £2000 (excluding Gift
Aid and Registration Fee) as I have registered and obtained my charity place
in the race through The Royal Parks charity.
25. The Royal Parks charity may ask for a fundraising plan at any point after
registration in the Event and I will provide a detailed plan.
26. If at any point I feel I’m not on track to raise the minimum sponsorship of
£2000 (excluding Gift Aid & Registration Fee), I will call 0300 061 2084 or email
challenges@royalparks.org.uk for immediate support with my fundraising
plans.
27. I understand the purpose of JustGiving page (and any donation platform) is
to facilitate raising my sponsorship by acting as a payment platform. I
understand JustGiving do not manage the race places on behalf of the
London Marathon event organisers or The Royal Parks charity. I understand
JustGiving do not have access to the event organiser’s system, databases or
emails. I understand it is my responsibility to set up my fundraising page so all
funds raised got to The Royal Parks charity (as I have registered in the Event to
run for them). I understand it is my responsibility to promote the page to reach
my £2000 minimum sponsorship, and in the event I’m having difficulties raising
the funds, to seek fundraising support from The Royal Parks charity by emailing
challenges@royalparks.org.uk.
Not reaching your £2000 minimum sponsorship target
28. I understand if the sum of £2000 (excl. Gift Aid and Registration Fee) has not
been raised by the sponsorship deadline date (Tuesday 3 June 2025 which is 6
weeks after race day), I will either:
a) Pay the balance from my own personal funds by this date, or in instalments
by a mutually agreed date with The Royal Parks charity.
b) Fundraise the balance by a mutually agreed date with The Royal Parks
charity (and acknowledge The Royal Parks charity will be more than
happy to provide help with my fundraising plans).
29. I understand The Royal Parks is a charity and the main purpose for the charity
offering this running event to supporters, like myself, is so we can use it to run,
fundraise for and raise awareness of The Royal Parks charity and the work
they do to protect London’s eight Royal Parks for visitors and future
generations to use for free.
30. I understand The Royal Parks charity purchase places in the race from the
Event Organiser and offer it to fundraisers such as myself. I understand if I run
in the race and do not fundraise the minimum sponsorship target, it will cost
The Royal Parks charity money for purchasing the place in the race for me, in
addition to costing the charity for buying a running vest for me and
packaging it & posting it to me.
31. I understand if I don’t fundraise the minimum sponsorship target, it will be a
loss of budgeted fundraising income to the charity which could have been
raised in full by another applicant.
32. I understand if I run in the race and do not fundraise at all for The Royal Parks
charity, I will be ‘blacklisted’ from participating in all future events held by The
Royal Parks charity.
Terms of withdrawal
33. I will inform The Royal Parks charity immediately if I am unable to take part in
the Event by emailing challenges@royalparks.org.uk or calling 0300 061 2084.
34. I understand if I contact the London Marathon Event organisers about my
withdrawal and don’t inform The Royal Parks charity via
challenges@royalparks.org.uk, The Royal Parks charity will not be aware of my
withdrawal.
35. If I withdraw for any reason prior to race day or on race, any monies raised
before, on or after race day will be non-refundable and will be treated as a
donation to The Royal Parks charity.
36. If I withdraw from the race and do no not request a deferral of my charity
place to the 2026 London Marathon, once my withdrawal is acknowledged
by The Royal Parks charity, I will not be liable to raise any further sponsorship.
Terms of deferral
37. If I want to drop out of the 2025 London Marathon and defer my charity race
place to the 2026 London Marathon instead, I will email
challenges@royalparks.org.uk. If my deferral is approved, The Royal Parks
charity will send me an official ‘Terms of Deferral’ email with further
instructions.
38. If I withdraw from the Event and want to defer my charity place in the race to
the 2026 London Marathon event:
a) I understand I can defer my charity only once to the following race year
(after which I will need to formally re-apply if I want to run and fundraise
for The Royal Parks charity through the London Marathon event).
c) I won’t need to pay another registration fee for the 2026 London
Marathon (assuming I have paid a registration fee in the 2025 event)
d) I will fundraise/donate £500 of my original £2000 minimum sponsorship
(excl. Gift Aid and Reg Fee) by 1 July 2025 to show my commitment to
the deferred charity place (if I haven’t already raised this amount).
e) I will fundraise/donate an additional £500 (excl. Gift Aid and Reg Fee) on
top of my original £2000 minimum sponsorship (excl. Gift Aid and Reg Fee)
to cover the costs incurred to the charity as a result of deferring my charity
place to the 2026 London Marathon. This means I will be fundraising a total
£2500 (excl. Gift Aid and Reg Fee) to participate in the 2026 London
Marathon.***
f) I will fundraise/donate this additional £500 sponsorship and the remainder
of my original £2000 sponsorship by the sponsorship deadline which is 6
weeks after the 2025 London Marathon race day (by 3 June 2025).
g) I will confirm with The Royal Parks charity whether I am fundraising or
donating my sponsorship.
***Due to the reasons outlined below, I understand why I will need to
fundraise/donate an additional £500 (excl. Gift Aid and Reg Fee) on top of my
original £2000 sponsorship (excl. Gift Aid and Reg Fee) to help The Royal Parks
charity sustainably manage their fundraising income model without a cost or a loss
of income to the charity. I understand that every year The Royal Parks charity only
receives only 20 charity places in the London Marathon; they pay for these 20
charity places on behalf of runners like myself, in addition to budgeting £2000
fundraising income per place to go towards protecting and managing London’s
eight beautiful Royal Parks:
i) I understand if I register for the 2026 London Marathon and complete all or part
of my fundraising for the 2025 race, then drop out of the race and defer my
charity place to the 2026 London Marathon, not only do The Royal Parks charity
pay for the 20th place in the team for the 2025 race at a cost to The Royal Parks
charity, but they lose out on £2000 fundraising income for the new 2026 London
Marathon race year which could have been raised in full by a new applicant.
ii) Alternatively, I understand if I register for the 2025 London Marathon and drop
out without fundraising at all and defer my charity place to the 2026 London
Marathon, this means not only do The Royal Parks charity pay for the 20th place
in the team for the 2025 race at a cost to The Royal Parks charity, but they lose
out on £2000 fundraising income that could have been raised in full by another
applicant through the 2026 London Marathon event.
Donations and payment terms
39. I will not post any cash to The Royal Parks charity.
40. Once a donation has been made to The Royal Parks charity on a platform
other than an online giving page, I will email challenges@royalparks.org.uk
with my payment date and payment method so The Royal Parks charity can
confirm receipt with me. I understand if I don’t inform The Royal Parks charity,
they will not be aware of this donation and it will not be accounted for.
41. I will regularly pay all money collected on behalf of The Royal Parks charity by
the following means:
a. Via an online giving platform link sent to me by The Royal Parks
charity.
b. Via the donation web link sent to me by The Royal Parks charity.
c. To the Royal Parks charity’s bank account using the bank details sent
to me by the The Royal Parks charity.
The Royal Parks charity is a registered charity (No. 1172042) and a
company limited by guarantee registered in England & Wales no.
10016100 (VAT No. 261 4640 19).
d. Via cheque, CAF vouchers and Charities trust vouchers made
payable to ‘The Royal Parks’ and posted addressed to:
Ummi Kamal
Challenge Events Officer
The Royal Parks
Old Police House,
Hyde Park,
London
W2 2UH
e. By credit or debit card donations made by contacting The Royal
Parks charity. Please email challenges@royalparks.org.uk or call 0300
061 2084 for further instructions.
42. If I am eligible for Gift Aid, I will email challenges@royalparks.org.uk and
request for a Gift Aid Form to reclaim Gift Aid on top of my
donation/sponsorship.
43. I agree that Gift Aid payments cannot count towards the fundraising pledge
and instead will be considered as over and above the pledged fundraising
total.
44. I will email challenges@royalparks.org.uk if I require a sponsorship form. I will
not use any other type of sponsorship form.
45. I agree all sponsorship, including matched giving and donations made by
friends and family, will not be returned if the Event is cancelled or I do not
complete the Event, and instead will be treated as a donation to The Royal
Parks charity.
46. I will send The Royal Parks charity my completed Sponsorship/Gift Aid forms
with details of the names and addresses of and amounts donated or pledged
by all sponsors no later than six weeks after the Event. This will allow The Royal
Parks to process gift aid on donations.
Fundraising terms
47. I will collect money only on behalf of The Royal Parks charity in connection
with the Event.
48. I will use only lawful means to fundraise for The Royal Parks charity and will not
do anything that harms or is likely to harm The Royal Parks charity’s reputation.
49. I will not use The Royal Parks charity logo without permission and will obtain all
fundraising materials from The Royal Parks charity.
50. My fundraising will not include:
a. Raising funds by carrying out door-to-door, unsolicited or street collections
b. Conducting any raffle or lottery or putting on any public Event without first
contacting The Royal Parks and taking any steps, which The Royal Parks
charity require
c. Collecting in private places without first obtaining the permission of the
owner
d. Collecting in public places without first obtaining the appropriate
collector’s license from the local authority
Personal data and images
51. I consent to being filmed/photographed by The Royal Parks charity or
someone contracted by The Royal Parks in relation to this Event. The rights to
such footage or photographs will be The Royal Parks charity. I give permission
for the free use of my name, picture, image, feedback and comments in any
future publicity, advertising, fundraising materials and/or promotion in
perpetuity.
52. If I have children under 18 years old and they are present in the Event area on
race day, I acknowledge there will be photographers and videographers in
the entire Event area for the duration for the Event and my children may be
filmed or photographed at the Event; I consent for them to be
filmed/photographed by The Royal Parks charity or someone contracted by
The Royal Parks in relation to this Event. The rights to such footage or
photographs will be The Royal Parks charity. I give permission for the free use
of their name, picture, image, feedback and comments in any future
publicity, advertising, fundraising materials and/or promotion in perpetuity. If I
want to withdraw consent, I will immediately email
challenges@royalparks.org.uk.
53. I give permission for my personal information to be stored and used by The
Royal Parks charity in connection with the organisation, promotion and
administration of this Event and any other Events or promotions offered by The
Royal Parks charity.
54. I give permission for my personal information to be passed on to the Event
Organiser by The Royal Parks charity for the purposes of the organisation,
promotion and administration of this Event.
55. Further information on how The Royal Parks charity use and store my data is
available to view on The Royal Parks website within their Privacy Policy.
Health, safety and fitness
56. I agree to have my identification ready on race day.
55. I will follow rules and instructions by The Royal Parks charity staff, the London
Marathon Event organisers and members of authority as required on race day.
56. I take part in the Event at my own risk and will not hold The Royal Parks charity
or any connected persons responsible for any accident, injury, illness or loss
sustained to the fullest extent possible in law.
57. I agree The Royal Parks charity will not be held liable for any accident, injury
or loss to my spectators, friends and/or family members on race day and that
they watch at their own risk.
58. I will fully prepare myself for the physical challenge of the Event and I will
check with my doctor to ensure that I am medically fit to participate in the Event.
59. I understand that any medical or personal information I provide to The Royal
Parks charity may be used to treat or assist me in the event I am taken ill or
sustain an injury during the Event.
60. I understand that this Event is organised by The London Marathon Events Ltd
who is solely responsible for the conduct and operation of the Event, including all
health and safety requirements. I will also read and comply with any Terms and
Conditions outlined by the London Marathon Events Ltd.
Prizes
61. I understand any prizes offered to The Royal Parks charity’s team of London
Marathon runners is subject to:
- Runners reaching the stated sponsorship target in a timely manner as outlined
by The Royal Parks charity in their communications during the race year.
- Once a prize has been offered, it must be claimed within 10 calendar days, or
the prize offer will become invalid.
- The prize winners will be emailed from challenges@royalparks.org.uk and it is
the responsibility of all runners to ensure challenges@royalparks.org.uk is on
their safe email list to ensure they receive updates about any prize offers. If
emails from The Royal Parks charity regarding prizes goes to a prize winner’s
junk/spam Inbox and the winner does not claim their prize within 10 calendar
days, the prize offer will be invalid